Bylaws

ARTICLE 1

NAME AND LOCATION

 

Section 1.

Name. The name of this organization is IABC Colorado, a not-for-profit organization. IABC Colorado shall be affiliated with the International Association of Business Communicators (IABC).

 

Section 2.

Location. The primary geographical area served by IABC Colorado includes Denver and the surrounding suburbs and north along the front range to the Wyoming border.

 

ARTICLE 2

MISSION

 

Section 1.

IABC Colorado is dedicated to improving the effectiveness of internal and external communication for businesses, organizations, and institutions. To this end, IABC Colorado seeks to enhance the professional competence of those engaged in communication capacities, to arm them with tools and techniques, and to provide them with comprehensive resources so that they may be more effective in their service to their organizations and in their individual pursuits.

Fully recognizing that communication in business, organizations, and institutions is undergoing vast and rapid change, IABC Colorado will support IABC in seeking to educate those charged with the management of businesses, organizations, and institutions on how to use professional communicators to meet vital needs in a world that demands dynamic communication.

 

ARTICLE 3

MEMBERSHIP

 

Section 1.

Qualification. Membership in this organization is composed primarily of professional organizational communicators engaged in internal and/or external communication at all levels of their respective organizations.

 

Section 2.

Regular membership. This membership is open to professional communicators in business, industry, not-for-profit organizations, education, government, and other organizations, educators, consultants, and freelancers in the communication field. Regular members of IABC Colorado must be regular members of IABC.

 

Section 3.

Student membership. This membership is open to students of educational institutions as defined in the IABC policy manual.

 

Section 4.

Lifetime membership. This membership shall be conferred on members of IABC Colorado as determined by the executive board.

 

Section 5.

Honorary membership. This membership shall be conferred on persons who are not members of IABC Colorado as determined by the executive board.

 

Section 6.

500 Club membership. This membership is open to regular IABC members who have paid $1,000 for a lifetime membership on the international and district level. They must pay chapter dues annually. 500 Club membership is limited and regulated by IABC.

 

Section 7.

Service and participation. Policies governing service and participation for all its members is determined by the executive board of IABC Colorado, unless otherwise set forth in these bylaws.

 

Section 8.

Duration of membership, resignation, and removal. Membership is for the period for which dues are paid. Any member may resign by filing a written resignation with the president. All rights, privileges, and interests of a member in or to IABC Colorado shall cease on termination of membership. Any member shall be removed from membership by the executive board for cause by a two-thirds vote of the exec board. For any cause other than nonpayment of dues, removal shall occur only after the member in question has been given at least 30 days’ notice of the proposed termination and reasons for it. The member will have at least 15 days to respond in writing to the executive board for forwarding to the executive committee of IABC, which then shall make a final determination.

 

ARTICLE 4

DUES

 

Section 1.

Establishment of dues. Dues and other chapter fees shall be set by a two-thirds vote of the executive board of IABC Colorado.

 

Section 2.

Cancellation. Members who fail to pay their full dues within 30 days after they are due shall be notified by IABC and dropped from the rolls and thereupon forfeit all rights and privileges of membership.

 

Section 3.

Refunds. No dues shall be refunded to any member whose membership terminates for any reason.

 

ARTICLE 5

ORGANIZATIONAL STRUCTURE

 

Section 1.

The executive board, at its discretion, may establish units within IABC Colorado to serve specific geographical, functional, or other interests.

 

ARTICLE 6

MEETINGS OF MEMBERS AND VOTING

 

Section 1.

Regular meetings. Regular meetings of IABC Colorado shall be held on a regularly scheduled basis, as determined by the executive board.

 

Section 2.

Notice of meetings. All members shall be sent written or electronic notice of meetings, including time, location, and purpose of the meeting, at least one week prior to said meeting.

 

Section 3.

Special meetings. The executive board may call special meetings of the membership at any time by sending written or electronic notice as specified above.

 

Section 4.

Voting. Those eligible to vote shall be members meeting the requirements of membership as set forth in these bylaws, with the exceptions that student and honorary members shall not be eligible to vote.

 

Section 5.

Quorum. A quorum of the executive board shall consist of a majority of the total number of executive board members, as defined in these bylaws. A quorum necessary to act on official business of the entire chapter shall consist of at least 30 percent of the total voting membership.

 

Section 6.

Cancellation. The executive board, by a majority vote, may cancel or postpone any meeting of the chapter for cause, except those called by a quorum of the membership. Such meetings shall be held no less than 30 days after presentation of a request for meeting signed by at least 30 percent of the total voting membership.

 

Section 7.

Rules of order. Meetings and procedures of IABC Colorado shall be regulated and controlled according to Robert’s Rules of Order (Revised) for parliamentary procedure, except as otherwise provided by these bylaws.

 

ARTICLE 7

OFFICERS

 

Section 1.

Governing body. The governing body of IABC Colorado shall be known as the executive board.

 

Section 2.

Officers. The officers of IABC Colorado and the members of the executive board shall be at least a president, past president, president-elect, secretary, and vice president of finance. The executive board may also include vice president of membership, vice president of professional development, and vice president of communication.

 

Section 3.
Qualifications for office. Any regular member in good standing with active service in the chapter shall be eligible for nomination and election to office in IABC Colorado.

 

Section 4.

Nomination of officers. Candidates for office shall be selected by a nominating committee, consisting of the past president, who will serve as chair, the president, and three members appointed by the president.

Nominees will be drawn from submission by members of IABC Colorado. The nominating committee shall present its slate to the executive board for approval, and copies of the slate shall be mailed or emailed to all voting members at least 30 days in advance of the final meeting of the calendar year. The outgoing president shall automatically succeed to the office of past president. The president-elect will automatically succeed to the office of president.

 

Section 5.

Election of officers. Accompanying the slate of officers sent via mail or electronic means to all voting members shall be an official ballot, which shall be returned no later than seven days prior to the final meeting of the calendar year. The nominating committee shall be responsible for tabulating all official ballots and announcing the winning officers at the final meeting of the calendar year.

 

Section 6.

Terms of office. All officers shall serve one-year terms beginning July 1 and commencing June 30, or until a successor is duly elected.

 

Section 7.

Vacancies or removal. Vacancies in any office on the executive board shall be filled for the balance of the term by the executive board at any regular or special meeting in accordance with these bylaws. Successors must be named within 30 days of the vacancy. If the past president is unable to serve, the executive board shall appoint a past president from former presidents of the chapter.

The executive board, at its discretion and following IABC policy, may remove by two-thirds vote any officer from office for cause.

 

ARTICLE 8

DUTIES OF OFFICERS

 

Section 1.

President. The president shall serve as the chief executive officer of IABC Colorado; exercise general supervision over executive affairs of IABC Colorado; preside at all regular and special meetings; appoint and be an ex officio member of all committees; represent IABC Colorado in civic, professional and educational activities. The president shall perform other duties necessary to the office or as prescribed by the executive
board. In addition, the president shall serve as a delegate of IABC Colorado to the International Association of Business Communicators and to the district board.

In addition, the president shall serve as the junior delegate of IABC Colorado to IABC and the district board.

 

Section 2.

Executive vice president/President-elect. The executive vice president/president-elect shall have duties assigned by the president and act in the absence of the president.

 

Section 3.

Secretary. The secretary shall maintain and distribute to the board, district secretary and IABC Headquarters minutes of all board meetings, maintain all chapter papers, records and archives, prepare correspondence and maintain letterhead inventory, and serve as the official election judge on all matters requiring membership vote, such as elections, changes in governing documents or dues increases

 

Section 4.

Vice president of finance. The vice president of finance shall prepare annual chapter budget in cooperation with president and board, keep financial records and bank accounts for the chapter, submit monthly financial reports to the board, pay invoices and reimburse board members for chapter expenses, prepare end-of-year report and tax forms for IABC Headquarters, and develop special investments for chapter’s excess monies. The vice president of finance shall receive chapter dues checks from IABC.

 

Section 5.

Vice president of membership. The vice president of membership shall actively recruit new members, develop retention programs for existing members, and recognize new and renewing members.

 

Section 6.

Vice president of professional development. The vice president of professional development shall direct planning and deliver development programs meeting the mission of IABC Colorado.

Vice president of communication. The vice president of communication shall develop and maintain communications strategies, tactics and tools, to cost-effectively disseminate information to IABC Colorado members about chapter business, events, and activities.

 

Section 7.

Past president. The past president shall serve as an advisor to the current president and president-elect, actively participate in chapter activities including taking the lead on one or more projects. In addition, the past president shall serve as chair of the nominating committee.

In addition, the past president shall serve as the senior delegate of IABC Colorado to IABC and the district board.

 

ARTICLE 9

EXECUTIVE BOARD

 

Section 1.

Composition. The executive board of IABC Colorado shall consist of the officers of IABC Colorado, as defined in Article 7, Section 2. Committee chairpersons shall be ex officio, nonvoting members of the executive board.

 

Section 2.

Authority and responsibility. The executive board shall have supervision, control, and direction of the affairs of IABC Colorado, shall determine its policy or changes therein within the limits of these bylaws, shall actively pursue its mission, and shall supervise disbursements of its funds. The executive board may adopt such rules and regulations for the conduct of its business as it deems advisable, and may delegate certain of its authority and responsibility to an executive committee or other committees or persons.

 

Section 3.

Quorum. A quorum of the executive board shall consist of a majority of the voting members. If a quorum cannot be mustered, a meeting may proceed and any action taken shall become valid if subsequently confirmed by unanimous approval in writing of the members of the executive board.

 

ARTICLE 10

STANDING AND SPECIAL COMMITTEES

 

Section 1.

The president shall appoint and administer standing and special committees necessary to conduct the affairs of IABC Colorado.

 

ARTICLE 11

FINANCE

 

Section 1.

Authority. The executive board shall have authority over the receipts, expenditures, and assets of IABC Colorado.

 

Section 2.

Fiscal year. The fiscal year of IABC Colorado shall be the same as that of IABC (January 1 – December 31).

 

Section 3.

Budget. The executive board shall adopt in advance of each fiscal year and/or administrative year an operating budget covering all activities of IABC Colorado.

 

Section 4.

Reserves. Financial reserves as deemed appropriate by the executive board shall be retained from chapter funds or developed to provide reasonable stability of finances.

 

Section 5.

Bonding. Executive board members, as determined by the president, shall be bonded in an amount deemed practical by the executive board.

 

Section 6.

Compensation. Officers shall not receive any compensation from IABC Colorado for their services as officers.

 

Section 7.

Audits. The accounts of IABC Colorado shall be audited by a Certified Public Accountant selected by the executive board not less than annually. The Accountant shall provide a written report to the executive board.

 

ARTICLE 12

POLICY MANUAL

 

Section 1.

The executive board shall maintain a policy manual in support of these bylaws. The policy manual shall relate to the governance and administrative procedures of IABC Colorado.

 

ARTICLE 13

NONDISCRIMINATION

 

Section 1.

IABC Colorado shall not accept any organizational unit that denies membership or membership privileges, nor shall it deny membership or membership privileges itself, on the basis of race, creed, religion, disability, sex, sexual preference, age, color, or national origin.

 

ARTICLE 14

DISSOLUTION

 

Section 1.

IABC Colorado shall use its funds only to pursue the mission specified in these bylaws, and no part of said funds shall be distributed to members of IABC Colorado. On dissolution of IABC Colorado, any funds remaining shall be distributed to IABC.

 

ARTICLE 15

AMENDMENTS

 

Section 1.

These bylaws may be amended by a two-thirds vote of a quorum of voting members necessary to conduct business. Proposed amendments to these bylaws must be submitted to the executive board and must be reviewed by the executive board within 45 days of submission. Amendments must receive approval of either the executive board or be petitioned by at least 10 percent of the voting members of the chapter to be eligible for consideration by the entire voting membership. Proposed amendments which meet such qualifications must be submitted to the membership in writing by mail or electronic means at least 15 days prior to the meeting at which said amendments are to be considered for adoption.